Job Description

Location
: Chicago, IL - Monday-Thursday in Office, Friday Remote

Salary
: $75,000-$105,000 base

Must Haves:

• 3-5 years of executive assistant experience within an Am Law 100 firm
• Proficiency in MS office (Word, Excel, Outlook, PowerPoint)
• Excellent attention to detail with strong organization and time management skills
• Strong communication and interpersonal skills
• Ability to travel frequently and go into the office 4 days a week (Monday-Thursday)
• Bachelor's degree

Plusses:

• Experience handling international travel

Day-to-Day:

Insight Global is seeking a Legal Executive Assistant to join a prestigious law firm client in Chicago. This individual will directly support five partners across different practice areas of the law firm and will be an integral member of the legal assistant group. In this role, the legal executive assistant will be provided extensive training and the opportunity for career growth.

Day-to-Day Responsibilities:

• Manage internal and client requests/matters while maintaining strict confidentiality.
• Aligned to the partner's practice, keeping the partner informed on all upcoming commitments and responsibilities.
• Review inbox, manage calendar, assess expenses, arrange travel, coordinate meetings etc.
• Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
• Reconcile and process expenses; manage timekeepers' diaries (coordinate the review of proformas, tracks, edits and updates, and facilitate final approval of bill to ensure timely delivery to client).
• Handle the partner's non-billable tasks, which includes printing, scanning, copying, filing, notary services, preparing documents, and shipping.
• Participates in focus groups, lunch and learns, and other knowledge sharing activity including the mentor program, when necessary.

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