Job Description

Role: Staff Accountant
Salary: $35/hr-$45/hr

Non-Profit Industry preferred but not required
Location: Manhattan, New York

3 month contract potential to extend


****Workday highly preferred will be reviewing these candidates first but must have experience with another large ERP system.

Responsibilities:


Position Summary:


We are seeking a detail-oriented and proactive Staff Accountant with a strong background in cash management, reconciliations, and general ledger analysis. The ideal candidate will bring at least 2 years of experience in nonprofit accounting or corporate accounting with Workday ERP , and will be responsible for managing the daily cash activity, reconciling financial data, and ensuring accuracy in financial reporting.


Required Background (must meet at least one of the following):

• Option 1:
  
  
• 2 years of current nonprofit accounting experience
  
  
• Experience with a large ERP system (Workday preferred; NetSuite, Oracle, SAP acceptable)

• Option 2:
  
  
• 2 years of strong accounting experience, specifically in bank reconciliations and cash management
  
  
• Workday experience is required
  
  
  Key Responsibilities:
  
  
  Cash Management & Reconciliations
  
  
  • Record and code all incoming cash transactions in the general ledger accurately and on a daily basis.
    
    
  • Prepare monthly bank reconciliations; investigate and resolve discrepancies; obtain required approvals.
    
    
  • Maintain an up-to-date list of all bank accounts, including account type, interest rates, and authorized signers.
    
    
  • Maintain schedules for cash clearing accounts and interest income.
    
    
  • Record general ledger entries for stock gifts and manage associated documentation.
    
    
  • Reconcile donor database transactions to the general ledger each month to ensure accuracy and completeness.
    
    
  • Reconcile Bursar database transactions monthly to ensure consistency with general ledger entries.
    
    
  • Organize and archive all cash receipt documentation in compliance with institutional retention policies.
    
    
  • Maintain and monitor cash deposit logs and outstanding check lists.
    
    
  • Collaborate with Supervisor to manage escheatment (unclaimed property) processes.
    
    
  • Conduct account analyses and prepare financial reports as needed.
    
    
  • Regularly document and update workflows and procedures for all cash-related operations.
  General Ledger Analysis
  • Review prepaid expenses to ensure accurate classification and posting.
    
    
  • Confirm that prepaid expenses are properly amortized monthly by the system.
    
    
  • Maintain and reconcile a monthly schedule of all prepaid amortizations.
  Qualifications:
  • Bachelor's degree in Accounting, Finance, or related field.
    
    
  • At least 2 years of relevant experience as outlined above.
    
    
  • Proficiency with Workday ERP is strongly preferred (required for corporate accounting candidates).
    
    
  • Strong understanding of GAAP and nonprofit financial management (if applicable).
    
    
  • High attention to detail and strong organizational skills.
    
    
  • Excellent analytical and reconciliation skills.
    
    
  • Ability to work both independently and collaboratively in a fast-paced environment.
    
    
  • Strong written and verbal communication skills
  Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
  EEO Notice
  
  
  Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
  
  
  Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
  
  
  Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .
  
  
  By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
  Privacy Notice
  
  
  Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
  • Virginia residents may access our state specific policies here .
  • Residents of all other states may access our policies here .
  • Canadian residents may access our policies in English here and in French here .
  • Residents of countries governed by GDPR may access our policies here .
  Pay Transparency Notice
  
  
  Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.
  
  With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job Tags

Contract work, Work at office, Local area,

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