Job Description

Job Description

Job Description

SUMMARY

The Staff Accountant plays a key role in supporting the organization’s financial operations. This position is responsible for managing accounts payable and accounts receivable, preparing government grant reimbursement requests, and assisting with various accounting tasks to ensure accurate and timely financial reporting. The Staff Accountant works closely with internal staff, vendors, and external partners to provide excellent financial support, while contributing to process improvements that enhance efficiency, accuracy, and compliance.

This position will be hybrid eligible after training is completed.

QUALIFICATIONS

• Minimum 2 years of progressive accounting experience, preferably in a nonprofit setting.
• Experience with fund-accounting software preferred.
• Relevant college degree preferred not required.
• Experience with expense management software preferred, Bill.com experience even better.
• Strong knowledge of accounting procedures, including general ledger, accrual-basis accounting, and reconciliations.
• Familiarity with accounts receivable functions, including billing and cash applications.
• Proficiency in Microsoft Office programs, particularly Excel.
• Motivated self-starter with strong problem-solving skills.
• Excellent organizational skills with ability to prioritize and meet deadlines.
• Ability to maintain confidentiality on all matters.
• Effective communication skills, particularly in email and written documentation.
• Strong attention to detail, accuracy, and ability to manage multiple tasks.
• Basic knowledge of Generally Accepted Accounting Principles (GAAP).

KEY RESPONSIBILITIES

• Accounts Payable
  • Process vendor invoices, credit card transactions, and employee reimbursements.
  • Reconcile A/P transactions and maintain vendor files.
  • Verify accuracy of invoices, confirm GL coding, and ensure proper approvals.
  • Assist with month-end closing procedures related to A/P.
  • Monitor adherence to financial policies and grant restrictions.
  • Prepare and issue timely 1099s to vendors and manage unclaimed property reporting.
• Accounts Receivable & Billing
  • Record and reconcile incoming payments.
  • Manage daily deposits and related documentation.
  • Prepare billings for grants, contracts, and other revenue sources.
  • Maintain accurate A/R records and aging reports.
  • Monitor and follow up on outstanding receivables.
• General Accounting Duties
  • Perform regular reconciliations of donation revenue to fundraising software.
  • Prepare journal entries related to expenses, revenue, expense allocations, and grants.
  • Support preparation of schedules and documentation for audits and financial reviews.
  • Assist with monitoring account balances, tracking expenses, and preparing analyses.
• Cross-Departmental & Compliance Support
  • Communicate with staff across departments to obtain approvals and resolve accounting issues.
  • Maintain organized financial records and ensure compliance with document retention policies.
  • Provide training and guidance on expense management systems to staff as needed.
  • Contribute to process improvement initiatives to strengthen financial accuracy and efficiency.
• General & Organizational Duties
  • Provide excellent internal and external customer service to staff, vendors, and partners.
  • Support the Finance team with special projects and other accounting functions as assigned.
  • All employees must contribute to meal delivery, meal management, or office support based on scheduled hours:
    • Full-time employees: Complete 8 shifts per year.

WORKPLACE ENVIRONMENT AND PHYSICAL DEMANDS

• Constantly operates a computer, phone, and other office productivity devices.
• Constantly reads information on a computer monitor and in writing.
• Frequently performs work indoors in a climate-controlled office or home office setting.
• Frequently sits in a stationary position and moves about the office for meetings.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Occasionally moves objects weighing up to 30 pounds.

Meals on Wheels Central Texas provides equal employment opportunities to all applicants and employees for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This employer participates in E-Verify.
We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. If the government cannot confirm that you are authorized to work, you will be given written instructions and an opportunity to contact SSA and/or DHS before any adverse action is taken. Employers may not use E-Verify to pre-screen job applicants and may not influence the choice of documents presented for Form I-9.

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