Job Description

Position Summary:

As the Accounts Payable Director, you will oversee all accounts payable functions. This includes ensuring the timely recording of expenses and the payment of vendor invoices per established policies and procedures. You will also coordinate with the supply chain, other departments, and vendors to resolve invoice and vendor issues, while emphasizing exceptional customer service. Additionally, you will work closely with the IT team to maintain the accounts payable system to support efficient and best practice processes and process travel and expense reports per established policies and procedures. You will be responsible for 1099 compliance reporting of all required vendor payments and vendor database management. Another crucial aspect of the role is hiring, training, and managing staff, while enforcing policies and procedures. Lastly, you will administer continuous process improvement, performance measurement, and reporting.

Essential Duties and Responsibilities:

• Supervise clerical and professional accounts payable associates, handling performance reviews, disciplinary actions, and other administrative employee functions.
• Develop and maintain training and development programs for accounts payable associates.
• Oversee the processing of accounts payable transactions to ensure compliance with company policy. This includes ensuring timely and accurate payments, taking advantage of available discounts, and ensuring proper coding and approval of invoices.
• Identify inefficiencies and problems with vendors to minimize costs. Develop and maintain Standard Operating Procedures and monitor compliance through routine review of associates’ work.
• Maintain production and customer service performance measurements.
• Ensure service delivery standards are communicated and met per established service level agreements.
• Continually initiate and lead process improvement initiatives at departmental and organizational levels.
• Supervise vendor relations and credit hold resolutions.
• Identify and implement system and process improvements approved by the management team.
• Resolve vendor complaints promptly.
• Manage customer and vendor expectations and requirements.
• Foster a team-oriented atmosphere.
• Assist in project development.
• Identify cross-training opportunities.
• Assist in the effective use of accounts payable tools.
• Act as a key stakeholder in major system implementations or upgrades,
• Perform other duties and special projects as assigned.

Supervisory Responsibilities:

Direct supervisor of a department, section, unit, or group involving responsibility for cost, methods, and personnel results. Full accountability for hiring, discipline, discharge, performance appraisals, salary administration, etc.

Job Requirements:

Must be a self-starter with the ability to work independently and with little supervision

• Must demonstrate good time management skills
• Must possess strong planning, organizational, and execution skills
• Must have the ability to set goals and meet deadlines
• Must possess excellent customer service skills
• Must demonstrate ownership of assigned responsibilities and ability to get the job done correctly and on time
• Must possess a proactive and positive team approach to problem resolution
• Must have the ability to establish strong working relationships with co-workers and management
• Must have the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Work Environment  (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.):

• The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is generally favorable. Lighting and temperature are adequate, and no hazardous or unpleasant conditions are caused by noise, dust, etc.

Physical Demands

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.):

• While performing the duties of this job, the employee is regularly required to talk and hear, sit frequently, stand occasionally, and walk. The employee may be occasionally required to lift and/or move up to 10 pounds. Specific vision abilities this job requires include close vision and the ability to adjust focus.

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