Job Description

Introduction: We are seeking a highly motivated and organized Project Manager to oversee and coordinate all aspects of our projects. This role requires an individual who is detail-oriented, able to manage multiple tasks simultaneously, and thrives in a dynamic environment. The Project Manager will be responsible for overseeing site visits, managing project budgets, coordinating labor, purchasing materials, and handling day-to-day project activities. The ideal candidate will possess strong communication and organizational skills, as well as a proactive approach to problem-solving. You will be responsible for managing your assigned project from start to finish. Key Responsibilities: Schedule Management: Build and maintain project timelines, ensuring tasks are completed on schedule and deadlines are met. Budget Management: Develop and manage project budgets, ensuring expenses remain within allocated limits and identifying cost-saving opportunities. Material Management: Order necessary materials, trades, and equipment, ensuring that all supplies are delivered on time and within budget. BOMs (Bill of Materials): Prepare and manage BOMs, ensuring that all materials and resources are accounted for and ordered appropriately. Equipment Ordering: Order equipment as needed for project execution, ensuring all necessary tools and machinery are on-site. Labor Coordination: Coordinate labor requirements (including costs), scheduling personnel, and ensure that the necessary workforce is available for project completion. Purchase Orders & Work Orders: Prepare and manage purchase orders, work orders, and labor scopes to ensure clear communication of project requirements. Permit Management: Pull and manage necessary permits for project activities, ensuring compliance with local regulations. Travel Coordination: Coordinate travel arrangements for project team members and stakeholders as needed for site visits or meetings. Site Visits: Conduct site visits to monitor project progress, ensure quality control, and resolve issues in a timely manner. Invoice Reconciliation: Review and reconcile invoices against project budgets, ensuring accuracy and resolving discrepancies. Progress Tracking: Track the project's progress, ensuring milestones are met, and proactively addressing any delays or issues that arise. Working closely with the site supervisors to get the daily updates. Customer Communications: Maintain regular communication with customers, provide project updates, answer questions, and manage expectations. Vendor Relationships: Establish and maintain strong relationships with vendors and suppliers to ensure timely delivery of materials and services. Daily Meetings: Participate in daily meetings to discuss project updates, identify potential issues, and plan next steps. Progress Reporting: Regularly report progress to key stakeholders, including upper management and clients, ensuring that all parties are informed. Documentation Filing: Maintain proper filing of all project-related documentation, including permits, contracts, and change orders. Data Collection & Reporting: Accurately collect and organize project data from management systems and other sources into clear, comprehensive reports. Cross-functional Collaboration: Work collaboratively with internal teams to obtain information or resolve issues supporting the team's goals. Office Equipment Support: General knowledge of office equipment, including copiers, phones, and video conference setups. Required Skills & Qualifications: Proven experience in project management, preferably in construction or lighting. Strong organizational skills with an ability to multitask and prioritize effectively. Excellent communication skills, both written and verbal, with a focus on customer relations and stakeholder management. Strong budgeting, invoicing, and financial management skills. Experience with Microsoft programs, Smartsheet, Monday.com, and Google tools. Knowledge of permits, work orders, and compliance processes. Ability to analyze data and create reports for management and stakeholders. Adaptability and Flexibility: Ability to adjust to changing project demands, unexpected events, and evolving priorities while being responsive to client needs and managing project scope. Ability to work independently as well as part of a team. Valid driver's license and ability to travel to project sites as needed. Preferred Qualifications: PMP (Project Management Professional) certification or equivalent. Familiarity with equipment ordering and vendor negotiation. Experience with construction or similar industries. Knowledge of relevant software programs such as Revit and AutoCAD. USI Core Values Wide Awake: upbeat; sense of urgency; work hard play hard Self-Starter: wants to take the lead; goal driven; think ahead Pride in Work: overachiever; wants to grow (advance); integrity Problem Solver : communicate to the right people; thinks out of the box; doesn't make the same mistakes I've Got Your Back: team; all components lead to success; flexible Employment Type: Full Time Salary: $68,000 - $75,000 Annual Bonus/Commission: Yes

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