Job Description

Salary : $36,920.00 - $60,902.40 Annually Location : City of Statesville, NC Job Type: Full-Time Job Number: 202500195 Department: Police Opening Date: 06/13/2025 Summary Police Records Specialist Police Department Salary: $17.75 - $29.28 Hourly / $36,920.00 - $60,902.40 Annually FLSA Position Class: Non-Exempt Work Schedule: 8-5 Monday - Friday Job Type: Full-Time Closing Date: Open Until Filled This position is responsible for performing sensitive and confidential clerical and administrative work maintaining police department records; responsible for preparing, processing, and retrieving police records, data, and reports while observing and enforcing strict security regulations and procedures; responsible for interacting with city and court system personnel, other law enforcement agencies, the media, and the public. Essential Duties and Responsibilities NOTE: Employee may be required to respond to a disaster, either natural or man-made, to serve the citizens of Statesville and meet the needs of the organization, which may result in the assignment of other duties and take precedence over duties described in this job description. This job description is not intended to be all-inclusive. Reviews daily reports for accuracy involving correct grammar, spelling, and punctuation; reviews daily reports for correct North Carolina Statutes and National Incident Based Reporting System (NIBRS) codes before submission to the Records Management System (RMS) and the state of North Carolina. Disseminates record information to department staff, outside law enforcement agencies, the public, and other employees based on the North Carolina public records law and departmental policy. Redacts certain information from records/reports prior to releasing information to the media or the public based on the NC Public Records Law and/or departmental policy. Processes a variety of correspondence, proofreads materials for accuracy, completeness, and compliance with departmental regulations and NC state reporting. Receives, processes, and delivers mail to the appropriate staff. Enters citations daily into the RMS and state database. Prepares, reviews, and/or corrects the monthly NIBRS report to the state of North Carolina. Trains new employees, current employees, and volunteers in appropriate duties. Seals and expunges official records as required by court orders. Enters and maintains information in the parking ticket system. Performs other duties as assigned. Minimum Requirements Education and/or Experience High School Diploma or GED. One (1) year of clerical experience. Other Requirements Possession of a valid North Carolina driver's license, or any valid driver's license with ability to obtain a North Carolina driver's license within 60 days of establishing a permanent residence in North Carolina. Supplemental Information Knowledge, Skills, and Abilities General knowledge of modern record-keeping procedures and practices. General knowledge of Police Records Management Systems. General knowledge of departmental programs, policies, and procedures. General knowledge of local, state, and federal laws, codes, and regulations governing the maintenance and release of police records and information. Ability to interpret, explain, and apply pertinent local, state, and federal laws, codes, and regulations governing the maintenance and release of police records and information. Ability to maintain confidentiality of sensitive information. Ability to maintain accurate records and files. Ability to operate general office and data entry equipment. Ability to communicate ideas clearly, concisely, and effectively, both orally and in writing. Ability to establish and maintain effective working relationships with colleagues, other departments, supervisors, court personnel, other law enforcement agencies, and the general public. Job Related Physical Requirements This position involves sedentary work requiring the exertion of 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met; vocal communication is required to express or exchange ideas by means of the spoken word, and to convey detailed or important instructions to others; hearing is required to respond to spoken words, to receive and understand information, and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Working Conditions The employee is not subject to adverse environmental conditions. Equal Opportunity Employer Benefits At A Glance Benefits are a valuable part of your total compensation at City of Statesville. Your benefits package provides protection for you and your family with expenses shared by the city or available to you at discounted group rates. Below is a brief summary of the choices available to all eligible regular, full-time employees. Part-time employees' benefits differ from full-time employees' benefits and are listed below. Our current Open Enrollment Guide for City Benefits can be found here: Full-Time Employee Benefits Health & Welfare Benefits Health Care Insurance/Prescription Drug Program Lifestyle programs (weight management, Tobacco Cessation, Stress Management) Telehealth Online Appointments 24/7 Dental Insurance Vision Insurance Life Insurance Accidental Death and Dismemberment Insurance (AD&D) Flexible Spending Account (FSA) Dependent Care Reimbursement (DCFSA) Travel Accident Insurance Employee Assistance Plan (EAP) Tuition Reimbursement Secondary Language Incentive Pay Retirement Benefits Pension Plan - NC Local Government Employee Retirement System (LGERS) 401(k) Match Prudential Roth 401(k) Prudential 457(b) Nationwide Roth 457(b) Nationwide Fireman's Pension Fund Time-Off Benefits Twelve (12) Paid Holidays Vacation Sick Leave School Visitation - unpaid, up to 4 hours to attend school activities. Military Differential Pay Wellness Benefits Health Fair Biometric Screening Flu Shots Statesville Fitness & Activity Center (SFAC) Wellness Activity Calendar See HR for Other Fitness Center Discounts Additional Benefits Take Home Vehicle (based on position) Working Advantage - Employee Discount Program Christmas Bonus (Based yearly on City Council approval) Employee Appreciation Picnic Veterans Breakfast Service Award Program Career Development (eligible departments) Alternative Work Arrangements available based on departmental needs Cellphone Discounts City Cell Phone (eligible positions) Student Loan Forgiveness (PSLF) Program Voluntary Benefits Short-Term Disability Insurance Long-Term Disability Insurance Hospital Indemnity Critical Illness Group Accident Insurance Whole Life Insurance Voluntary Supplemental Life insurance Safety Benefits (Eligibility: Based on job position) Boot Vouchers - yearly Safety Glasses - every (2) years Hearing Tests - yearly Uniforms (eligible departments) Police Department Benefits Law Enforcement Officers' Separation Allowance Degree Incentive Certification Incentive Special Unit Incentive Shift Differential Pay 401(k) 5% Contribution Uniform Stipend (based on position) 01 Do you have a valid driver's license? Yes No 02 Do you have a High School diploma or GED? Yes No 03 Do you have one (1) year of experience in administrative/secretarial/clerical related work? Yes No Required Question City of Statesville, NC

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Hourly pay, Holiday work, Permanent employment, Full time, Temporary work, Part time, Local area, Work from home, Flexible hours, Shift work, Monday to Friday,

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