Job Description

Location

330 West 20th Avenue San Mateo, 94403

Description

The City of San Mateo is hiring!

ADMINISTRATIVE ASSISTANT (PER DIEM)

City Manager's Office

Position:Per Diem Administrative Assistant

Salary: $36.47 - $43.50 hourly (depending on experience)

Job Type:Temporary (up to 1,000 hours per fiscal year)

Part-time 30 hours per week with limited benefits

Location: City Hall 330 W 20th Ave, San Mateo, CA 94403

Hours:  Flexible from 8:00 a.m. – 5:00 p.m., Monday through Friday

Application: Application process is open until filled

EXAMPLES OF WORK PERFORMED:

• Provide customer service to the public in-person and answer the City's main telephone line
• Perform a variety of general administrative clerical duties for the City Manager's Office
• Refer in-person inquiries, emails, and phone calls to appropriate department personnel
• Respond to basic City Manger’s Office inquiries
• Sort, file and scan documents and records
• Prepare/review internal and external documents such as letters, flyers, and procedures documents
• Support facilities procurement and event planning
• Monitor and order department office supplies
• Provide other general administrative and office duties as assigned
• Effective communication and prioritization skills are highly desirable and bonus points for a positive attitude!

MINIMUM QUALIFICATIONS:

Any combination of experience and training that would likely provide the required knowledge 
and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience:

• One year of general clerical experience comparable to that of a journey level clerical class in 

the City of San Mateo.

Education:

• Equivalent to the completion of the twelfth grade supplemented by specialized clerical training.

ADA Special Requirement:
Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment.

 

HOW TO APPLY: Interested candidates should submit an online City of San Mateo employment application at www.calopps.org

All applications will be reviewed in detail and the most qualified applicants will be invited to interview. The most successful applicants will be hired pending all necessary paperwork, DMV, and work history check. On the first day of employment, individuals will be required to provide documentation for proof of authorization to work in the United States.

Should you have questions regarding this position, please contact Christina Horrisberger at (650) 522-7210 or email chorrisberger@cityofsanmateo.organd expect a response on or after November 1, 2024.

Note: The City of San Mateo reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. ALL RESPONSES WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED IN YOUR ONLINE APPLICATION. Therefore, it is imperative that you provide an email address to which you have access, and it is recommended that you frequently check your email for notices from: sanmateo@CalOpps.org.

Fine Print

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a driving record review, reference check, and Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background checks. A conviction history will not necessarily disqualify an applicant from appointment.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of San Mateo is an Equal Opportunity Employer (EOE).

In compliance with the Americans with Disabilities Act, applicants requiring accommodations for any part of the testing or recruitment process must notify lcoles@cityofsanmateo.orgor (650) 522-7264 seven (7) days in advance of the deadline for the part of the process requiring accommodations. Do not upload any documents related to your request for accommodation in CalOpps. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

Recruitment Contact

Contact phone: 

(650)522-7210

Contact email: 

chorrisberger@cityofsanmateo.org

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