Job Description

A prestigious international law firm is seeking a highly skilled Legal Executive Assistant/Secretary to provide comprehensive administrative support to a group of attorneys, including C-Suite leadership. The ideal candidate will bring strong legal administrative experience, exceptional communication skills, and a polished, proactive approach. This role will be hybrid in NYC.

Responsibilities:

• Handle confidential and sensitive information with discretion; act as a liaison for internal and external clients via phone, email, and in-person.
• Prepare, edit, and process client billing, including time entry and substantive revisions.
• Maintain complex calendars, coordinate meetings, and manage business travel and firm event logistics.
• Organize and support meetings, conferences, and presentations; compile and distribute materials in advance.
• Draft, proofread, and format legal documents, correspondence, and presentation materials with accuracy and professionalism.
• Coordinate domestic and international travel and handle associated expense reporting and reimbursements.
• Collaborate with internal departments (e.g., Marketing) to prepare firm communications and presentation content.
• Screen and route telephone calls and incoming correspondence according to firm preferences and protocols.
• Sort and distribute incoming mail and manage document flow efficiently.
• Provide operational and administrative support to attorneys, practice leaders, and firm management as needed.
• Maintain organized and up-to-date filing systems, both physical and electronic.
• Understand and navigate firm policies and procedures, directing inquiries appropriately.
• Offer team support and perform additional tasks aligned with attorney practice needs.

Qualifications:

• 7+ years of administrative experience within a legal or professional services environment supporting senior leadership.
• Proven ability to provide high-level client service in a professional services environment.
• Strong interpersonal and team collaboration skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication, including grammar, punctuation, and formatting.
• Ability to prioritize, multitask, and adapt to shifting priorities while maintaining accuracy.

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