Legal Assistant Paralegal Job at Robert Half, Menlo Park, CA

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  • Robert Half
  • Menlo Park, CA

Job Description

A prestigious company is seeking a resourceful and detail-oriented Paralegal or Legal Assistant to support a member of its C-suite team. This role requires a professional who thrives in a fast-paced environment, leverages exceptional organizational skills, and is collegial and approachable in their interactions. The Paralegal will play a pivotal role in ensuring seamless operations and coordination across the foundation’s senior leadership, board members, and key projects.

Key Responsibilities:

  • Draft emails and other communications on behalf of the C-suite executive.
  • Ensure timely responses to inquiries and streamline correspondence processes.
  • Assist in planning, managing, and executing special projects, which includes organizing activities, tracking progress, and driving implementation.
  • Manage deliverables efficiently while maintaining clear communication with stakeholders.
  • Attend board meetings alongside the executive, taking accurate and concise notes.
  • Prepare meeting agendas, summarizations, and follow-up materials.
  • Interact regularly with senior staff and board members to support preparation and logistics for board meetings.
  • Coordinate logistics for foundation events, ensuring all operations align smoothly.
  • Manage complex calendar schedules, prioritizing competing demands and providing solutions to scheduling conflicts.
  • Organize travel arrangements when necessary.

Qualifications:

  • 3-5+ years of experience providing executive support in an executive assistant, paralegal, or administrative assistant capacity
  • Excellent organizational skills with impeccable attention to detail.
  • Strong interpersonal and communication abilities; able to maintain professionalism in high-stakes interactions.
  • Proficiency in Microsoft 365
  • Must be collegial, approachable, and effective in fostering positive relationships internally and externally

Location: Hybrid on-site work in Menlo Park office (Tuesdays and Wednesdays, 9 a.m. - 4 p.m.); Remote other days

Job Tags

Work at office, Remote work,

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