Job Description

Administrative Assistant to the Director of Technology & Development

Location: Newark, NJ (Onsite, Full Time)
Salary: $60,000$90,000

Description

We are seeking a driven, organized Administrative Assistant to support the Director of Technology & Development. This role is perfect for someone who loves keeping operations running smoothly, communicating with clarity, and taking full ownership of tasks while also being passionate about AI tools and emerging technologies such as ChatGPT, Gemini, and Claude .

Youll help organize communications, manage presentations, coordinate events, and support technology initiatives. If youre proactive, tech-curious, creative, and comfortable working in a fast-paced environment, this role is an excellent fit.

Key Responsibilities

AI & Tech-Inspired Support

• Use AI tools (ChatGPT, Gemini, Claude, etc.) to help draft communications, summarize information, create documents, or support project workflows
• Stay curious and updated on AI developments to support the Directors initiatives

Executive & Administrative Support

• Manage and prioritize the Directors email inbox with strong follow-through
• Maintain calendars, schedule meetings, and coordinate internal and external appointments
• Own tasks and assignments fully ensuring accurate, timely completion
• Prepare documents, reports, and polished PowerPoint presentations

Event & Meeting Coordination

• Plan internal events, team meetings, and presentations
• Handle logistics: scheduling, communication, materials, and follow-up
• Support smooth execution of tech-related sessions or demos

Internal Communications & Liaison Work

• Serve as a point of contact between the Director and departments, staff, and external partners
• Draft internal messages, updates, or reports when needed
• Maintain organized documentation, files, and project records
  

  General Administrative Tasks

  
  
  
  • File management, data entry, task tracking, and office support
  • Ensure information is packaged clearly and professionally for leadership
  
  
  

  Qualifications

  
  
  

  Experience

  • Previous administrative or coordination experience preferred
  • No development or coding experience required but tech comfort is important
  
  
  

  Skills

  • Strong organizational and multitasking skills
  • Excellent communication (written + verbal)
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Comfortable learning and using new AI tools and productivity apps
  
  
  

  Attributes

  • Passionate interest in AI, automation, and modern productivity tools
  • Takes ownership, asks the right questions, and follows through
  • Detail-oriented, reliable, and proactive
  • Professional, polished, and comfortable presenting
  
  
  
  
  

  Final Invitation to Apply

  If you're organized, tech-savvy, passionate about AI, and excited to support a fast-moving Technology & Development team wed love to hear from you.

  Email Resume: joel@maiplacement.com

  Apply Online:

  Refer a friend, get up to $1000!

  Compensation: $60,000-$90,000 per year

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