Job Description

Events Coordinator – Professional Services (New York-based/Contract)

We are seeking an experienced Events Coordinator with a background in law firms or professional services (e.g., financial services) to join our team. This individual will act as the onsite lead for events, managing all logistics with minimal oversight. The ideal candidate will have experience coordinating events in New York City, with established relationships and knowledge of local venues and vendors.

Key Responsibilities:

• Event Management: Oversee all event logistics, including venue selection, catering arrangements, presentation materials, branded giveaways, and vendor coordination.
• On-the-Spot Problem Solving: Handle unexpected issues in real time (e.g., resolving no-shows or vendor delays). Take ownership of finding quick solutions with minimal supervision.
• Vendor & Venue Expertise: Build and manage relationships with New York venues and service providers, leveraging local knowledge to secure the best services.
• Logistics Coordination: Manage all aspects of event setup, from signage to A/V technology, ensuring seamless execution.
• Budget Oversight: Track expenses and ROI for each event, ensuring events are delivered on time and within budget.
• Event Attendance: Be onsite for select events to ensure smooth operations and manage last-minute details.

Qualifications:

• 2-4 years of event coordination experience, ideally in a law firm or professional services firm.
• Proven ability to work independently with minimal direction and handle high-pressure situations.
• Familiarity with New York City venues and vendors is highly preferred.
• Strong communication, problem-solving, and organizational skills, with attention to detail.
• Proficiency in Microsoft Office and event management software is a plus.

This role offers a dynamic environment with the opportunity to oversee high-profile events and work closely with a collaborative team.

This is a contract with potential for long term, permanent role.

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