Job Description

Company Description

High Fives Foundation focuses on preventing life-changing injuries and providing resources and hope for those who have faced such injuries. The organization aims to create a universal shift in adventure sports to expand possibilities for individuals with life-changing injuries.

Role Description

This is a full-time, on-site Event Coordinator role located in Truckee, CA. The Event Coordinator will be responsible for event planning, communication, customer service, event management, and sales activities on a day-to-day basis.

Qualifications

• Event Planning and Event Management skills
• Strong Communication and Customer Service skills
• Sales skills
• Ability to work collaboratively in a team environment
• Excellent organizational and time management skills
• Experience with fundraising events is a plus
• Bachelor's degree in Event Management, Hospitality, or related field

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. 

The Events Coordinator supports the Events Manager with event production. The position will also support the CEO in all aspects of his role along with working with outside HFF approved vendors. 

● Must get along well with others. 

● Assist the Events Team in all areas to support the High Fives Foundation 

● Assist the CEO in all areas to support the High Fives Foundation 

● Responsible for assisting in the planning and execution of events 

● Arrange travel and accommodation for staff 

● Data entry for Event Attendees; past and present 

● Organize and manage spreadsheets 

● Maintain High Fives branded items 

● Locate, package, and ship prizing and events equipment 

● Review event details, food orders, event agenda, decoration details, rentals, staffing, and follow-on tasks to ensure a successful meeting or event 

● Clearly and concisely communicate event requirements to intended departments. 

● Organize and execute events email campaigns and marketing plans 

● Participate in the event debriefing process 

● Follow up with donors, community and retail partners, and sponsors 

● Handle special projects and performs other duties as assigned 

● Prepare donor and financial reports for bookkeeper per event conclusion 

● Develop marketing plans to be utilized on social, print and web platforms 

● Tent Activations and In-person events 

● Ad Hoc items from Director of Fundraising and CEO 

● Excellent verbal and written communication skills. 

● Excellent interpersonal and customer service skills. 

● Proficient in Microsoft Office Suite or related software. 

● Excellent organizational skills and attention to detail. 

● Understanding of clerical procedures and systems such as recordkeeping and filing. 

● Ability to work independently. 

● Be available to travel to events up to 50% of the time. 

At High Fives the relationships we build with each other and athletes is best described as a family. We often spend the better part of our days and weeks together and choose to make every minute count. The work we do can be fast-paced and challenging at times, especially during events, but the reward always outweighs the challenge. Overall, it's incredibly rewarding work to help people achieve their goals and stay out of the darkness that comes with disabling injuries. 

8am-6pm Tuesday- Friday schedule (adjust hours reasonably for events). All hours and activities will be 

detailed and tracked using Timeclock. 

This position reports directly to the Events Manager. 

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