Job Description

Reports to: Executive Director

Department: Finance & Accounting

FTE, Exempt, Salary position

Position Summary

The Director of Finance is responsible for the day-to-day financial management of Making a Difference Foundation. In partnership with the Executive Director and Board of Directors, this position leads the organization's financial strategy to enhance strategic decision-making and strengthen the organization’s internal capacity and long-term fiscal stability. This position requires initiative, excellent cash management skills, solid experience in managing multiple budgets and grants/contracts, financial analysis capability, ability to create and modify financial systems, and good communication skills.

Specific fiscal management and compliance functions include oversight of accounting practices, budgeting, cash management, internal controls, contract administration and invoicing, third-party billing and reporting, long-range forecasting and risk management activities. Continual appraisal of the agency’s financial position, issuance of regular and timely reports (monthly, quarterly, and annually), and ensuring an effective annual audit.

Primary Responsibilities

Financial Management- 70%

· Oversee all financial, project, and grants accounting.

· Design, analyze, and present financial monthly, quarterly, and annual reports and information in an accurate and timely manner.

· Clearly communicate monthly and annual financial statements to staff and board in a way that expresses the organization’s financial position and health.

· Effectively communicate and present financial matters to the board of directors.

· Manage consistent review of all financial plans, goals, and budgets, monitoring progress and adjusting as needed. Monitor progress and changes against budget, forecast to end of the year, and keep senior management team engaged with the organization’s financial status.

· Manage organizational cash flow and forecasting.

· Manage grants and grant reports.

· Lead annual budgeting and planning process in conjunction with the Managing Director.

· Support the Managing Director and board to develop annual and long-term financial plans that align with strategic goals.

· Create, update, and implement all necessary business policies and accounting practices; improve and update the finance department’s overall policies and keep its practices and procedures up to date.

· Coordinate and lead audits and work effectively with external auditors and the finance committee of the board of directors.

· Manage financial recording and reporting for all donations and yearly fundraising events.

· Manage business documents, contracts, and reporting systems, including grants and services, and ensure adherence to income billing and collection schedules.

· Manage accounts payable, accounts receivable, and grants/donations receivable. Maintains and adjusts daily accounting functions, including invoicing, accounts payables and receivables, and bi-weekly payroll processing.

· Create yearly budgets with multiple program budgets and forecast ROI for current and future programs. Monitor progress through a fiscal cycle, providing financial updates and real-time adjustments

Compliance, HR and Risk Management- 10%

· Ensure accurate and timely 990 filing.

· Ensure accurate, compliant, and timely filing of federal and state related accounting reports (990, 941, L & I, Unemployment, WA PFML, etc.)

· Ensure organizational compliance with local, state, and federal tax law.

· Support development of Making a Difference Foundation’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.

· Ensure that hiring, recruiting, compensation, and evaluation processes are consistent and streamlined.

· Review and engage necessary insurance such that all coverage is adequate and appropriate, given the organization’s risk profile. Coverage includes D&O, liability, auto, property and all employee-related coverage (health, payroll, etc.)

· Maintain personnel, employment, payroll, performance review, and leave records.

Administration- 15%

· Manage banking, credit, and investment relationships.

· Work transparently with all external partners, third-party vendors, and consultants.

· Enhance financial competency of senior and managerial staff and board members.

· Create and improve compliant, efficient, and user-friendly financial systems that assist the organization's viability and long-term financial success. Manage and oversee all financial systems and databases, ensuring accurate and high-quality data.

· Hire, train, and supervise accounting staff.

· Be a responsive resource to staff seeking help to navigate employment or benefits issues.

Additional duties as assigned in support of the organization- 5%

Requirements

Qualifications:

• Minimum of a B.A., ideally with an MBA/CPA or related credential or equivalent experience

• 3 years of overall professional accounting experience minimum; ideally 5+ years of overall financial management experience.
• Non-profit experience
• Single audit experience
• Proficient in the use of QuickBooks and Microsoft Office, including Excel, automated payroll systems, and Zoom
• In-depth knowledge of data analysis, risk management methods, and ability to create forecasting models and analyze trends and performance measures.
• Excellent communication skills. Collaborate and communicate with a variety of internal and external stakeholders. Ability to explain financial terms in simple language.
• A successful track record in setting priorities, organization, and problem-solving skills
• Exhibited financial integrity and transparency.

Preferred Experience

• Preferred experience with ongoing fiscal management of a non-profit budget.
• Experience in grants management
• Integrity, credibility, and dedication to the mission

Physical Requirements

· Traveling to different locations and meeting up with stakeholders at scheduled times throughout the year

· Use of the computer, Microsoft Office Suite, QuickBooks, Paylocity, Network for Good, and Zoom

· Working remotely in an adequate workspace to complete work tasks and adequate internet service to participate in regular on camera Zoom meetings with ED, Staff, Board and other stakeholders

Location Requirements

· Must reside in Western Washington.

· Must be willing to perform work on location at organization headquarters.

Benefits

Benefits

· Health insurance, including dental and vision

· Life insurance

· Retirement plan and matching funds

· 15 paid holidays

· Paid time off

· Professional development assistance

· Workdays and times will vary

This position requires the use of a personal vehicle, a valid driver’s license, and proof of auto insurance to travel to donor meetings. Occasional evening and weekend work may be required.

Equity and Inclusion

Demonstrate the initiative to learn and enhance skills that promote anti-racism and cultural competency. A commitment to equity and inclusion as an organizational practice and culture is highly desirable.

Participate in intentional learning efforts, including events relating to understanding institutional racism and building cultural competency.

Peak Performer Commitments

We care about our vision and know we are making a difference through our work.

We value individual contribution and the power of teams.

We build relationships that drive desired results.

MADF’s Values

Diversity, Equity & Inclusion

People First

Community

Future Generations

Integrity

Essential Physical Skills

While performing the duties of this job, use a computer keyboard and screen; and speak and hear. The employee assists operations and business development.

This position requires a strong command of the English language with the ability to be understood.

Environmental Conditions

Office environments with occasional visits to external environments. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Disclaimer:

This job description is not to be construed as an exhaustive list of all responsibilities, duties, and skills required for this position. All MADF employees may be required to perform duties outside of their typical responsibilities from time to time, as needed, to meet the ongoing needs of the organization.

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