Job Description

Job Description

Job Description

OBJECTIVE

Responsible for managing all purchasing activities related to the purchasing of goods and services on behalf of the customer, as instructed to be carried out by PPI rather than through the remote modules. This role ensures adherence to Customer Purchasing Regulations including applicable laws and internal guidelines, with the goal of obtaining the most favorable terms and conditions.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, additional duties may be assigned)

• Carry out the activities included in the purchasing process (Direct Assignments and Restricted and Open Tenders) from the assignment of the initial request by the customer to the completion of the request and delivery to the client through the utilization of the corresponding systems.
• Review documentation received for the assigned contracting requests.
• Request clarification or modifications from the client (end users and requestors) as needed.
• Maintain complete files of the purchasing process for each purchasing initiative assigned.
• Request necessary information from suppliers to support the purchasing process, utilizing established communication channels.
• Request Technical approval from the end user as needed.
• Create purchase orders as requested utilizing the corresponding ERP system.
• Formalize purchase orders and register the appropriate information and activities in the corresponding systems in compliance with internal guidelines and procedures.
• Expedite, receive, and manage, as applicable, the timely delivery to the customer of guarantees and affidavit of no tax liabilities and all applicable documents from the supplier for the assigned purchase initiatives.
• Follow-up and keep information and documents pertaining to purchasing activities updated in the systems and corresponding reports and files.
• Review, validate, and update reports used for follow-up of purchasing processes.
• Manage the cancelled or terminated purchase orders as requested.
• Expedite with the customer the attention and/or correction of their system generated errors that prevent the purchase order from being completed.
• Communicate with internal areas involved in the purchasing process as required (Supplier Alliances, IT, Legal).
• Recommend solutions, and when appropriate best terms and conditions, to clients and suppliers for opportunities and issues affecting the acceptance of the purchase orders.
• Create documents as required for the Restricted and Open Tenders.
• Negotiate Terms and Conditions with suppliers for Traditional Orders.
• Prepare reports as needed.
• Perform tests to verify modifications or new applications in the systems when requested.

QUALIFICATIONS / ATTRIBUTES

• Strong problem solving skills.
• Strategic thinking.
• Solid understanding of supply chain.
• Attention to detail.
• Effective time management.
• Honesty, trustworthiness, integrity, and dependability.

REQUIREMENTS

Education Level:

• Bachelor’s degree in a technical or administrative field.

Years of Experience:

• A minimum of three years in purchasing or related field.

Travel Requirements: 0%-10% of the time in the United States, Mexico, if required.

Language: Fluent in English/Spanish; Speak, read, and write.

Special Requirements:

• Computer Skills – Proficiency in MS Office Suite.
• Knowledge in ERP systems.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to analyze data.
• Understanding of Incoterms.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Effectiveness
• Responsibility
• Integrity
• Information Management
• Communication
• Adaptability
• Teamwork
• Identity
• Safety
• Leadership
• Strategic Planning

PHYSICAL DEMANDS

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must be able to lift 10-20 lbs. occasionally.

PPI is an E-Verified participating employer

EQUAL EMPLOYMENT OPPORTUNITIES

PPI, Inc. is proud to be an Equal Employment Opportunity and Affirmative Action employer.        We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

PEMEX Procurement International, Inc. (PPI) was created in 1994 (formerly known as Integrated Trade Systems, Inc.) to provide procurement services to PEMEX and its Productive Subsidiary Companies. PPI is based in Houston, Texas and has been conducting business for more than 20 years with suppliers located all over the world. The main products of interest to its clients include oil well drilling and production equipment, marine equipment, engines, turbines, compressors, chemical products, and related services.

Company Description

PEMEX Procurement International, Inc. (PPI) was created in 1994 (formerly known as Integrated Trade Systems, Inc.) to provide procurement services to PEMEX and its Productive Subsidiary Companies. PPI is based in Houston, Texas and has been conducting business for more than 20 years with suppliers located all over the world. The main products of interest to its clients include oil well drilling and production equipment, marine equipment, engines, turbines, compressors, chemical products, and related services.

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