Administrative Assistant-Commercial Real Estate Firm Job at Burnett Specialists Staffing | Recruiting, Austin, TX

NFUwZDZBSk40V1J4UXgxeWV5MHdDMGdo
  • Burnett Specialists Staffing | Recruiting
  • Austin, TX

Job Description

Prestigious commercial real estate firm is seeking an Administrative Assistant to support their team.

Responsibilities

  • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
  • Schedule and coordinate meetings/special events, as requested
  • Assist in lease administration activities, including tenant contacts and insurance information; generate reports
  • Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with company policies
  • Prepare and code invoices for Property Manager?s approval
  • Ensure office is stocked with office supplies and other required items to maintain the office
  • Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
  • Track and file contracts and insurance certificates; maintain follow-up system for expirations
  • Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
  • Maintain lease and contract files, as well as other files located within the property management office
  • Promote and foster positive relationships with tenants and clients and track service calls as required
  • Assist with monthly and quarterly management reports as well as annual budget preparation
  • Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Qualifications

  • Bachelor Degree preferred
  • 1+ year of administrative, customer service experience and/ or accounting experience

Job Tags

Contract work,

Similar Jobs

The Muffin Shop

Senior Automotive Technician Job at The Muffin Shop

 ...quality service in rapidly evolving automotive fields. Key Responsibilities Advanced Diagnostics: Identifying complex mechanical, electrical, and electronic faults. Complex Repairs: Executing challenging repairs, often on newer or specialized vehicles.... 

Barri Financial Group

SOUTHEAST - DALLAS, TX Job at Barri Financial Group

 ...Financial Group and DolEx Financial Services. We operate in most of the USA. One of our primary objectives is to become the preferred option...  ..., Bill Payments, Currency Exchange, Phone Cards, Pre-Paid Visa Debit Cards, International Mobile Recharge, Lottery Tickets, Loans... 

Charlotte Tilbury Limited

Charlotte Tilbury Freelance Makeup Artist Job at Charlotte Tilbury Limited

 ...Freelance Makeup Artist Charlotte Tilbury is currently recruiting Freelance Makeup Artists to join the team. This position will be part of the Charlotte Tilbury Freelance Makeup Artist team. As a member of the Charlotte Tilbury Freelance Makeup Artist team you will... 

Airbus Americas, Inc.

Learning and Development Business Partner Job at Airbus Americas, Inc.

 ...Airbus Commercial* * is looking for a * Learning and Development Business Partner t * o join our team in *Mobile, AL.*In this role...  ...in accelerated development programmes and both national and international mobility. ***Your Challenges:*** Learning Business Partnership... 

AmeriGas Propane, Inc.

CDL Hazmat Driver Home Daily Job at AmeriGas Propane, Inc.

 ...fluctuating needs, work 8 to 12-hour shifts Requirements All Delivery Representatives should have a valid class A or B CDL with hazmat and tanker endorsements Acceptable driving record Satisfactory completion of a DOT physical, drug test and background check...